If a College objects to the offering of a course proposed by another College on the grounds that it duplicates or encroaches upon traditional subject matter, the steps described below are followed. All deadlines are working days and refer to the day on which the course was first presented to the University Course Review Committee (UCRC).
Apart from complying with the procedures and deadlines below, it is expected that faculty members, in a spirit of collegiality, will make every attempt to anticipate differences between departments before they appear at UCRC and resolve them informally whenever possible. If formal consultation is undertaken, members of the UCRC shall endeavor to expedite deliberations and keep their counterparts informed of progress and decisions within their college even before the deadline calls for formal notification, if that is possible.
- At the meeting when the course first appears on the agenda of UCRC the objecting College will ask for consultation and request three documents from the other college – the "proposing college:" (a) a Course Proposal Consultative Process Form, (b) a Course Proposal Form, and (c) a course outline. The proposing college may provide these documents immediately and in fact should bring forms and outlines to the meeting if requests for consultation seem likely. The Curriculum Coordinator will record all requests for consultation. If formal consultation is requested, the course in question cannot be offered until and unless any dispute is resolved. If no consultation is requested at the meeting when the course is first presented to UCRC, it will be assumed that there are no objections to offering the course as described.
- If consultation has been requested and the appropriate documents not already provided at the meeting, the proposing College will send these documents to the objecting College no later than the next working day after the Committee meets. As soon as possible, but no later than seven working days after the course was reviewed by UCRC, unless an extension is mutually agreed upon, the objecting College must return the completed Course Proposal Consultative Process Form to the proposing College. On the lower half of this form the objecting College will indicate whether or not it wants a formal consultation, and if so its objections to the course. The objecting College must also send a copy of this form to the Curriculum Coordinator. If the objecting College does not return the Course Proposal Consultative Process Form to the proposing College and a copy to the Curriculum Coordinator within the prescribed seven days, it will be presumed that there are no objections to the course.
- If formal consultation is requested, the proposing department or program will respond in writing to the request as soon as possible but no later than 12 working days from the date the course was first considered by UCRC, unless an extension is mutually agreed upon. A copy of this response is also sent to the Curriculum Coordinator. If differences concerning the course still remain after the proposing department’s response, conversations between the departments should begin immediately. If the proposing department or program does not respond to a request for a formal consultation within the prescribed 12 days, it will be assumed that the proposal to offer the course has been withdrawn.
- If consultation efforts between the departments are not successful within 22 working days of the meeting at which the course was first presented, or unless an extension is mutually agreed upon, the Dean of the College objecting to the course must send to the Undergraduate or Graduate Dean, in written form, the reasons for the objections. The Undergraduate or Graduate Dean will then attempt to bring the disputing parties to an agreement. If these attempts fail, the dispute shall be referred to the faculty committee described in Senate Policy S91-170, approved on April 30, 1991.